Optional athlete-card sharing notice · athlete-scout-sharing-2026-10-12 · October 12, 2026; optional recruiting-region explanation added October 26, 2026
Scout publication is awaiting platform activation. You can prepare a private athlete profile and select items for a preview now. This notice does not activate publication. Reading it, registering an athlete, uploading a file or saving a draft does not authorize scout access.
Choose specific card details and files
A linked parent or legal guardian manages each athlete’s card separately. The optional scout card may contain the following items that the parent has selected and reviewed:
A display name or alias, sport, position, and written summary of athletic strengths.
An optional state or province selected as the athlete’s recruiting region. This feature does not collect a home address or device location.
One selected profile photo.
Selected available performance statistics, with their actual source and review status. Coach- or team-manager-reviewed broadcast observations are not official league results.
Selected individual subject and grade entries.
Selected academic report-card files in PDF or supported image format.
Selected highlight videos or other supported highlight files.
The recruiting region starts private. Saving a region change hides the card until you review and explicitly publish it again. Photos, statistics, grade entries and attached files start unselected for scout sharing. Uploading a file adds it to the private athlete workspace. You must select it for the card and explicitly publish before approved scouts can access it. A published card may also show when it was last updated.
The scout card does not include the family’s contact details, private team conversations, full athlete record, schedules, school registration information, USA Hockey confirmation number, account credentials, or documents that were not selected. The contents of a selected image, PDF or video are shared as uploaded, so inspect the complete file before selecting it.
Before sharing a report card or other file, remove student identification numbers, addresses, school contact details, information about other children, and anything you do not intend scouts to receive. Use a first name or alias, and keep contact details, birth dates, school names and schedules out of the written summary. Upload only material you have authority to share.
Approved scouts, through their accounts
When the feature is activated, publication requires the applicable guardian-verification process, your current sharing choices, and your affirmative agreement to this version of the sharing notice. Existing permission for an earlier, smaller scout card does not authorize the additional photos, academic records or files.
Approved, signed-in scouts may search published athlete cards and view the selected details and files. The application checks current access when a card or file is requested. This is not permission to publish an athlete’s private record on the open web. An approved scout account does not give access to a private team workspace.
Scouts may bookmark a published card for later review. A bookmark does not expand access or override withdrawal. Authorized viewers may be able to save or capture information they can see; that ability is not permission to redistribute, scrape or use it outside the approved scouting purpose. Approval is not a background check, endorsement or guarantee of conduct.
Private profile tools remain available without optional scout sharing. This choice does not authorize use of an athlete’s identity, images, grades or videos in advertising.
Review, pause or revoke sharing
Use the Preview tab to inspect the saved selection. Previewing does not publish the card. Saving changes pauses any currently published version until you review and explicitly publish the updated card.
Use Hide scout card now to stop future scout access while retaining your private profile and files. Use Withdraw guardian consent and hide card to withdraw the applicable consent and hide the card. Removing a file stops further application access to that file and queues its stored copy for deletion.
Hiding, withdrawing consent or deleting a file cannot retrieve copies already downloaded, photographed or otherwise saved by a recipient. Report inappropriate use or request assistance using the contact below. A change to one athlete’s card does not change another athlete’s sharing choices.
Statistics and recruiting decisions
Where video analysis is enabled, suggested statistics require coach review and may still contain errors after approval. Review your athlete’s selected statistics and jersey assignment before sharing. Report corrections through the team and Support. Field and Ice does not certify the accuracy of submitted athletic or academic records or guarantee recruiting, scholarship or selection outcomes. Bookmarking is not an offer or expression of commitment.
Questions, corrections and privacy requests
Open Account → Support and choose Privacy, or email Contact@fieldandice.com. Identify the affected feature and requested action without sending passwords, identity documents or unnecessary child information.
The website policies and guardian notice and parent registration notice continue to explain the wider service and private registration workflow. This additional notice describes the optional expanded card only. It does not change the currently inactive publication status or create a direct child account.
Field and Ice LLC provides software tools. To the fullest extent permitted by law, it does not assume responsibility for independently operated teams or events, user decisions or submissions, third-party conduct, or outcomes from using a feature. Users and organizations remain responsible for the activities, permissions and decisions they control. The warranty exclusions, limits on damages and qualifying adult-user indemnity in the service terms apply when validly agreed, subject to all exceptions stated there.
This is not an unlimited release: nothing in this document excuses Field and Ice’s own fraud, willful misconduct, gross negligence or nonwaivable obligations, removes mandatory consumer or privacy remedies, or waives a child’s rights. Consent to data processing is separate from agreement to contractual terms. Neither this notice nor a user’s agreement changes obligations imposed by law or by a payment provider.
Subscriptions, sponsors and approved statistics
Team billing, sponsorships and any future broadcasting/statistics plan are separate from privacy and sharing choices. No purchase authorizes recording, AI analysis, scout publication or use of an athlete’s identity in advertising. Paid analysis is not available merely because a plan was discussed; current availability and terms must be disclosed before purchase.
Video-derived statistics require coach review and approval before they are applied to athlete records. Coach approval does not itself publish a scout card or override the guardian’s selection and sharing choices. Such statistics must be distinguished from official league results. This notice does not add a new category to your existing sharing permission or activate the automatic analysis engine. Watching authorized games has no Field and Ice viewing fee; access restrictions still apply.
Family dues and billing privacy
Payment is a separate choice. Registering an athlete, accepting a team invitation, receiving an invoice or reading a policy does not authorize a charge, automatic payment, scout sharing, recording or AI analysis.
The identified team or organization sets its family dues, service period, due dates and refund policy. Only an authorized adult can issue invoices on its behalf. An invoice does not make you responsible for another person’s debt. A separately agreed automatic-payment authorization is required for recurring debits; invoice reminders are not that authorization.
Family billing is private to the payer and authorized billing staff. It is not shared with other families, scouts or advertisers, or used as a recruiting statistic. When enabled, overdue reminders are scheduled no more often than every two days, starting 48 hours after the due-date deadline. Payment in progress, a recorded dispute, arrangement or administrative pause suspends reminders; paid, voided and uncollectible invoices stop them. Delivery and bank settlement can be delayed. No late fee is authorized by a reminder or this notice; any lawful fee needs its own prior disclosure and agreement.
Team billing and paid broadcasting/statistics still require provider setup and release verification. Earlier development prices are not current purchase offers. Any future software plan must state its actual price, term, limits, renewal and refund policy before purchase. Existing accepted orders retain their original terms. For newly approved invoices, Field & Ice deducts 2% from the team or organization proceeds in addition to Stripe’s actual fees. Existing approved invoices keep their original fee terms. See Payments, cancellations & refunds.
Optional recruiting birth year
You can separately choose to include your athlete’s birth year for approved scout searches and private libraries. The full date of birth is never shared. This option starts off for every existing card. Changing it hides your card and requires you to review and publish again. Turning it off removes the year from future scout views and searches.
Your existing sharing choices
The October 26 editorial update clarifies statistics sources, billing and saved copies. The existing sharing authorization remains athlete-scout-sharing-2026-10-12 because the permitted information and audience have not been expanded. Any expansion requires its own disclosure and applicable renewed permission before use.