Your athlete. Your account.

Adults register and manage their own athletes

This registration feature is for parents and legal guardians age 18 or older. Sign in with your confirmed email, join your team and obtain team approval, then register your athlete from Account → Athletes. You supply the information yourself. Do not ask a child to create or use your account. An athlete profile is a record managed by adults, not a child login.

By checking the registration authorization, you confirm that you are the adult parent or legal guardian, have authority to provide the information, and authorize the team use described here. We automatically link the profile to your account and record the notice version and time. This records your declaration; it is not identity verification, an AI assessment, or a verified-parent badge. No paid reviewer is required.

What we collect and who can see it

Registration collects a display name, birth year, team sport and optional position, plus your account relationship and authorization receipt. Use a first name or team nickname. Do not enter a full birth date, home address, government ID, medical details or school location. Approved team members, including coaches, managers, parents and any existing player members, can see roster details. Scouts and the public cannot see the roster.

Coaches can maintain linked athletic development records. Family access depends on the linked relationship and approved team membership. Private athlete uploads are restricted by the application’s coach/family permissions. Team chat and other team-wide content are shared with approved members; avoid sensitive information there. Registration does not create a scout card, permit targeted advertising, sell information or authorize unrelated marketing. Do not use this parent-managed registration to enable a separate child account.

Supabase provides account authentication and team-record storage. Sites and Cloudflare provide website hosting, database and private file storage. Resend and browser/device push services deliver enabled notifications. Notification settings remain under your control. These providers process information needed for their functions. Payments are not enabled by registering.

Separate choices for new features

Registration is not permission to broadcast or record your child, disclose files to scouts, use an athlete’s identity in sponsorships, or send private records to an AI service. Read the sharing notice and AI notice for those optional features. Broadcast footage can reveal faces, voices, jerseys and locations. The broadcaster and organizer must obtain required event and guardian permissions; Field and Ice remains responsible for its own applicable privacy duties. Coaches must review proposed video statistics and jersey mappings before publishing them. A jersey number alone does not verify identity. Use Support to report an incorrect player assignment or unauthorized recording.

Review, correct and remove

Review your roster and permitted athlete records after signing in. Ask your coach to correct roster details or contact us if you cannot obtain a correction. In Account → Athletes, the registering parent can choose Remove registration and athlete records, then confirm. This deletes the athlete profile, linked athlete records, relationships, consent/scout records and upload metadata. File bytes are queued for deletion and cannot be retrieved through the application after metadata removal.

Keep the profile only while you need it for team participation. You can remove it at any time. Removing registration does not erase general team messages, content not linked to that athlete, or copies other members already saved. Contact us to request review of those records, dispute a guardian relationship, restrict further use, or report an account used by a child. Account export and account deletion are separate controls; deleting an account alone may leave team-maintained records, so remove the athlete registration first where appropriate.

We retain the registration receipt with the profile until it is removed; deletion cascades to that receipt. Security and service records may have separate purposes. This feature does not claim that production backups or automatic age-based deletion have been activated. We will restrict information subject to a legal preservation obligation and address applicable access and deletion rights.

Contact and scope

Operator: Field and Ice LLC, Michigan. Privacy and support: Contact@fieldandice.com. Signed-in users may also use Account → Support → Privacy. Identify the team and request; do not email identity documents unless a secure, necessary process is separately arranged.

This notice applies to information supplied by an adult through this parent-managed feature. It does not activate direct collection from children, scout disclosure, payment processing or any optional future service on the broader policy page. Required separate consent must be obtained before any future child-facing or scouting feature is enabled. Material changes to this registration use require a new notice and authorization as applicable. This authorization does not waive your or your child’s legal rights.

Field and Ice’s role and responsibility limits

Field and Ice LLC provides software tools. To the fullest extent permitted by law, it does not assume responsibility for independently operated teams or events, user decisions or submissions, third-party conduct, or outcomes from using a feature. Users and organizations remain responsible for the activities, permissions and decisions they control. The warranty exclusions, limits on damages and qualifying adult-user indemnity in the service terms apply when validly agreed, subject to all exceptions stated there.

This is not an unlimited release: nothing in this document excuses Field and Ice’s own fraud, willful misconduct, gross negligence or nonwaivable obligations, removes mandatory consumer or privacy remedies, or waives a child’s rights. Consent to data processing is separate from agreement to contractual terms. Neither this notice nor a user’s agreement changes obligations imposed by law or by a payment provider.

Payments do not expand parental consent

The payment terms describe team bank onboarding, team-priced sponsorships with a 3% Field and Ice fee plus Stripe processing charges, and the forthcoming US $49.99 monthly per-team streaming and stats plan. Registering an athlete or joining a subscribed team does not enroll your family in recurring billing, authorize a debit, or make you responsible for a team’s payment obligations. Only a separately authorized purchase creates the disclosed billing commitment.

Buying a subscription or sponsorship does not authorize recording, AI analysis, public athlete-card sharing, recruitment access or use of a child’s likeness in advertising. Those permissions remain separate. Watching an authorized game has no Field and Ice viewing fee. Coaches must review and approve suggested statistics before publication to permitted athlete records. The paid bundle and automatic analysis are not currently launched.

Monthly family dues and annual invoicing service

Prospective feature notice — October 20, 2026. Monthly family invoicing is under development and is not enabled for live billing. The selected Field and Ice launch software price is US $1,000 per team for a 12-month term, plus applicable disclosed taxes. Stripe processing and applicable invoicing or recurring-billing charges are additional and are not included in the $1,000. Organization-wide use is priced per enrolled team unless a separate written offer states otherwise. This service is separate from the streaming/stat subscription and the 3% team sponsorship fee; that sponsorship fee does not apply to family dues. There is no setup fee or additional Field and Ice percentage on dues. The annual term requires a separate purchase and does not automatically renew.

The identified organization or team sets and is responsible for the family dues, services, due dates, adjustments, refunds and lawful late-fee policy. Only a duly authorized adult representative may issue invoices for it. A coach account does not by itself establish authority to bind an organization or a family. Invoices must identify the seller, billing period, responsible adult payer, amount, currency, due date, timezone and any agreed fee. Merely being a guardian, receiving an invoice or using this app does not create liability for another person's debt.

The intended reminder schedule is one notice every two days after an invoice is overdue, beginning 48 hours after the due-date deadline. Notices go privately to the designated adult billing contact, not to athletes, team chats or scouts. Delivery is not guaranteed. Reminders must pause for payment in progress, a reported dispute, a payment arrangement or administrative pause, and stop for paid, voided or uncollectible invoices. A payment pending bank settlement is not automatically treated as a missed payment. Recovery from a service outage must not send all missed reminders at once.

No late-fee amount has been approved for this feature. Late fees remain disabled until an explicit amount, grace period, applicable legal review and prior family agreement are recorded. A reminder is not a fee assessment. The proposed implementation supports one separately itemized, non-compounding late fee per invoice, with waiver and correction controls; it does not add a new penalty every two days. These terms do not authorize retroactive penalties, unauthorized payment debits or legally prohibited charges. Processing costs may not be silently added to a family's agreed dues.

Any automatic payment requires separate affirmative authorization for the payment method, amount or calculation, timing and cancellation process. Invoice reminders do not authorize automatic payment. Annual software access, renewal, cancellation, refunds, usage limits and any taxes must be clearly stated and accepted before a purchase; this notice does not authorize annual auto-renewal or collection for unfinished functionality. Provider charges and estimates must be itemized without duplicate deductions. Payment success and bank payout timing are separate.

Billing data is limited to the responsible adult's contact information, team or organization, billing period, invoice amounts, payment status, notices and authorization/audit records. Full card and bank credentials are entered in Stripe's secure flow. A family may view its own billing information; authorized billing staff may view information necessary for administration. Other families, athletes and scouts do not receive private balances. Billing data is not a recruiting statistic or input to video analysis. The existing privacy, security, retention and rights provisions continue to apply. Questions or billing disputes may be directed to the identified issuer and Contact@fieldandice.com.

Existing accepted purchases and consents are preserved. New financial terms require appropriate agreement before use. Field and Ice remains responsible for its own service and nonwaivable obligations; these provisions do not eliminate legal responsibility or waive a child's rights.